A work Christmas party already asks the organiser to coordinate food, a venue, staff responses and usually a few late changes. Keep the booth plan manageable: pick the hours when people can use it, approve a readable strip and give the venue a clear setup position.
Our Geelong corporate photo booth guide covers the full event brief. A staff celebration can often use a simpler version of that plan. The Geelong photo booth hire guide covers deposits and the steps from enquiry to event day.
Book around dinner and speeches
Write down when guests arrive, when food is served and when any awards or speeches happen. Choose the booth hours around the periods when staff are free to leave their seats.
If the event begins with a seated meal, opening the booth after the formalities may concentrate the hire on useful time. If people mingle before dinner, an earlier opening can give teams a chance to take a photo before everyone is spread across the room.
Remember people who plan to leave early. Family commitments and transport arrangements may mean a late-only session misses some staff. Give them an opportunity if inclusive team photos are part of your aim.
Choose enough time for different groups
A two-hour package is $449, three hours is $559 and four hours is $669. Every option includes the timber booth, an attendant, unlimited live prints, props and a collection backdrop, with digital sharing and a gallery afterwards.
Choose from the likely pattern of use. Colleagues may want a team photo, then a photo with friends from another department. A longer window gives those visits more room, particularly if a speech or presentation interrupts the evening.
The hire duration guide compares the longer packages too. Extra hours are $110 per hour where available, so arrange the time you expect to need before the night.
Keep the branding light enough to read
A company name and the year can be enough on a festive strip. Standard text and colour personalisation are included. If you want the company logo and a bespoke branded design, add the $50 Branded Photo Strip.
Nominate one person to approve the artwork. They can check the logo version and exact wording with the relevant team, then send a single final response. A short internal deadline helps prevent design approval disappearing among the other party emails.
Our branded strip guide explains which files to provide and what to check at print size.
Pick a backdrop that fits the room
Christmas Sweater is one of the 15 included backdrop choices if you want an overtly festive design. Gold Sequin and Silver Sequin can work for a party without fixing the photos to a particular motif. Plain White offers a simpler background.
Look at the collection images alongside the venue styling. If the room already has a lot of Christmas decoration, a simpler booth background may give the photos some breathing room.
Props can be playful, but guests should be comfortable choosing a straightforward photo too. Let the event's tone guide the selection rather than expecting everyone to enjoy the same joke.
Place the booth where people can join naturally
Allow roughly 3 m by 3 m with access to a standard power point, plus room for people waiting. A visible spot near the main celebration is useful, provided it doesn't crowd a bar queue or catering route.
Ask the venue coordinator to approve the position on the floor plan. Share supplier entry instructions and access times with us. If the party is in an office, confirm who will provide access and what happens with doors, lifts or security after normal working hours.
For a rooftop, courtyard or other outdoor space, discuss shelter and a weather backup before the position is agreed.
Let participation stay optional
Give staff a clear invitation and the booth closing time. Avoid making a team photo a test of enthusiasm for the party. Some people prefer to stay out of pictures or keep their image off company channels.
Agree any plans to post photos with your communications team before the event, and explain the arrangement to guests. The standard digital gallery turnaround is within 48 hours, so you can plan the internal handover without promising an immediate office-wide album.
Send the booking details once
Include the date, venue address, expected attendance, operating hours, artwork contact and any purchase-order requirements. Travel within 15 km of central Geelong is free; beyond that, we quote travel after enquiry.
Enquire about your Christmas party date with the draft agenda. We can check availability and confirm the quote while you finish the remaining event details.